Class Treasurer

DESCRIPTION OF THE POSITION OF HARVARD CLASS TREASURER

The financial management of the Class is another vitally important function of continuing class activities. Since the College provides no financial support for social activities (except in certain of the reunion years), the Class must raise and maintain a treasury, ordinarily through class dues, events, or the sale of Class memorabilia. A solid class treasury can help to subsidize a portion of many class activities or even provide a free class party at regular intervals. Additionally, the treasury must be able to absorb the cost of regular newsletters and notices, a particular challenge as the costs of both printing and postage continue to skyrocket. Some classes start by asking for Class dues of $15.00 per year and increase them later as the ability to pay increases.

In the past, Classes left the University with little or no money in their treasury. This has taken a turn. Now the graduating classes have run moneymaking events during their senior year with the assistance of the Harvard Alumni Association. Consequently, the classes are now leaving the University with an amount that enables them to do many things, including mailings prior to the Fifth Reunion informing class members of future events. The Class Treasurer works closely with the Class Secretary deciding on the budget and logistics for Class events. For more information see Class Treasurer Suggested Minimum Standards.

Suggested Minimum Standards for Class Treasurers

1. Sees that all Class bills are paid on a timely basis including those handled by a Reunion Treasurer or Special Event Treasurer.

2. Ensures that all Class bank accounts are signed by at least one other Class Officer and/or one of the Directors of the Harvard Alumni Association staff at 124 Mount Auburn.

3. Completes a Summary Financial Report for each calendar year and submits it to the Class Committee, the Class Secretary, and the HAA office by March 1st of the following year.

4. Monitors all Class accounts, communicates with the Class Secretary and other Class Officers if funds are low, and works with the HAA and appropriate Class Officers to replenish the treasury when necessary.

5. Keeps the Class Committee, the Class Secretary, and the HAA office aware of Treasurer's current address and telephone number, and of the location of all Class accounts.

6. Works with the HAA office, the Class Secretary, and other Class officers to find a successor if necessary.

7. Attends the annual meeting of the Association of Harvard College Class Secretaries and Treasurers and all Class Committee and reunion meetings whenever possible.

8. Sends information received regarding classmates to the Class Secretary.

9. Works with the Reunion Treasurer and the HAA office to be sure that the Reunion and the Class Report are completely self-supporting financially, except when the Class leadership determines that the Class Treasury will help provide support. This includes:

• providing a Class financial status report and “seed” money to the Reunion Treasurer upon request, and

• requiring a complete financial report from the Reunion Treasurer that details the disbursements and receipts associated with the Reunion immediately following the reunion if possible.

10. Has the latitude to appoint an Assistant Treasurer.

11. Plays an active role in Class Committee meetings and Class activities.