Individual Event Planning
From HAA Best Practices Wiki
The following checklist helps reunion committee members plan reunion events:
- Decide date, time, and location
- Reserve location
- Sign contracts
- Send deposits
- Determine budget for event
- Caterer
- Liquor/beverage
- Set-up and clean-up
- Audio/visual costs
- Rental charge for facility
- Rental charge for tables and chairs
- Rental charge for tent
- Rental charge for china plates
- Transportation
- Security
- Photographer
- Entertainment/music
- Decorations
- Miscellaneous (EX: lifeguards or athletic equipment at field day)
- Speakers arranged
- Hospitality people picked
- Printed programs
- Tickets & name badges
- Invitations to guests
- Lighting, ventilation, and acoustics checked and arranged
- Check restrooms and handicap accessibility
- Rain plan
- Registration table
- Parking arrangements
- Signs
- Keys for facilities if needed
- Emergency phone numbers